Productivity technology comes in many different shapes and forms, from using Cloud Computing to using data management systems and beyond. Relying on automation and computers to handle your data and provide you with insights can help you save money, improve the impact of every process in your business and of course helps ease the load on your employees.
Automation is a very powerful tool but relying so much on digital tools means you open yourself up to hacking attempts.
Half of all businesses will experience a cyberattack and have money stolen. In fact, 43% of businesses with incomes under 7 figures and 72% of businesses with income over 7 figures have experienced breaches or attacked in the last twelve months in the UK, and 67% of US business have experienced a breach.
What this equates to is an average of each victim losing an average of $10,000, though it is important to note that businesses are not the only victims.
By investing in a more robust digital infrastructure, you open yourself up to the risk of an attack. Even a minimum reliance on digital tools can still cost your company – but it won’t just be from ransomware. Efficiency is worth the risk, especially if you follow this guide to boost your security:
1. Invest in Your IT Department
If you are a large enough business to warrant your own IT department then invest into it. IT is not a secondary thing that you need – it is your prime defense against attacks and having critical data being stolen. A hacker can steal customer data, they can hold your data ransom and they may even be able to access your accounts and steal money directly.
Never underestimate how good hackers have become and pay for quality IT specialists.
If you are not large enough to afford an IT specialist or department on your own, then outsource. Find a firm that can take you on. They will have these specialists on hand who can go through and check and update your systems as necessary.
2. Train All of Your Employees in Digital Security
The biggest weakness in any business’ security is not the software, it is the employees. This is not malicious, but simply due to a lack of training in personal digital security. Go and invest in VPN software for all your employees if you can, and host annual or otherwise regular digital security training sessions so that your employees know how to protect themselves at work and especially at home. An employees’ infected computer can upload a virus to your business’ system just by accessing the server and internet, so protecting these endpoints through prevention is key.
3. Optimize Each Tool and Software for Security
Software offers huge opportunities for every business to innovate and automate. The best online project management tools can make overseeing any task or project a breeze. You can track your budget, share documents and data and improve collaboration in one easy portal.
Data management, customer relationship management, HR management and beyond. These tools are integral to any successful business, and yet unless they are optimized, they can also prove to be a security risk.
You will want to use the built-in-safety features to restrict access to the information in these systems to all but the people who need it at that time. All passwords should be unique as well. Keep the software updated and use the rest of the steps in this guide to better protect the invaluable data that can be found in these data management systems from thieves and hackers.
4. Limit Access to Only Those Who Need It
Limiting access is crucial, because one person’s email and password being stolen should never mean a hacker can access your entire company’s data. This applies to data management software, and especially on systems like the Cloud that can and are accessed online.
5. Backup Key Data Offline
In the worst-case scenario data will be deleted. Whole companies have been wiped off the face of the earth due to this very reason and they could not recover from that attack. That is why you need to backup key data offline as much as you can. Accounts, important contact details and more should be made redundant and stored in secure offline locations (and encrypted).
Improving your security with these methods is going to help protect you as you switch to a more advanced data management business model. In return, you will be able to offer personalization, improve the efficiency of your business and boost your profit margins.