3 Tips to Maximize the Efficiency of Calendar Apps & Boost Your Productivity


When was the last time you felt lost in the chaos of your daily busy schedule? Two weeks ago? Yesterday? Today? There are a dozen things we have to do every day and it doesn’t come as a surprise we easily get lost in the modern jungle of responsibilities. While having responsibilities isn’t something bad to have (quite the contrary), it does suck when failing one, results in another one crashing like blocks of dominos. At that point, it’s likely the time to organize your time better.

Although calendar apps are a great way to bring some balance into your life, most of us use only the basic features like putting a reminder to buy milk next Saturday. But the truth is you can get so much more out of them, so we bring you 3 tips and benefits of calendar apps so you get the most out of them.

Also, there are a lot more options out there than just Google Calendar that automatically comes with your phone. We checked a couple of other calendar apps and stumbled upon a neat list of them you can check if you don’t have one already.

Top 10 Calendar Apps

After you pick your app (or in the case you already have one), we can start with our tips.

Customizing the Calendar to Fit What You Need

Although you can stop at making notifications and it might seem calendar apps can’t offer more, almost every calendar app has tons of customizing options you can take advantage off. The better ones even come with pre-built templates you can use to either organize your work life, personal life or even go as deep as organizing your free time with friends. Overall, if you’re not an extremely busy person but you still feel your life could use some basic organizing, picking a simple calendar app will do the trick. A simple way to organize everything in a couple of minutes is to use color-coding. So you can use blue for work, green for personal life and so on. This way, you’ll know what’s when with a single glance without having to read the tinny letters.

Also Read: Reasons Why Apps Fail

On the other hand, if you’re an extremely busy person slowly going crazy, more advanced calendar apps actually allow you to use Excel-like spreadsheets so you can have absolutely everything in one single place. Although apps are handy, having too much of them can’t have the opposite effect and bring just more chaos. But this way, you can utilize a single app and make a significant change to your workflow.

Upgrade Your Calendar & Save Precious Seconds

Although you might be tempted to try alternative options, the best thing to do is to stick to reliable developers. The reason is you can combine features. For example, you can combine a calendar with chat or note apps to instantly get the best out of both worlds. Adding an event in a second instead of 10 seconds quickly piles up over the week. Although you don’t see the difference instantly, at the end of the week you’ll quickly realize you suddenly have extra hours you can use however you want.

Also, if you don’t want somebody else to have access to your private information you store on the calendar, going with a reliable company can save you the headache of having to restore your data or even worse – finding the culprit.

Also Read: Reasons Why People Prefer 9apps Application?

Use Extra Tools, Not New Apps

Finally, if Google Calendar is still your favorite one, we can understand why. The reason Google is such a fantastic tool is because almost any other productivity tool can easily sync with their calendar. Finally, apps like Gmail or Google Maps are already synced so you don’t have to do anything. If you suddenly receive an important email that you have a business meeting on Saturday, the app can automatically add it to your calendar with you not having to lift a finger.

The best part is the more you use the calendar, the more personal it gets. In other words, easier it gets to organize your life. We suggest you utilize the possibilities because in the end, it will pay off. It’s better to spend 15 minutes organizing your calendar than letting days go to waste because you can no longer figure out what is what.


So here you go. You might think calendar apps are just numbers and dates but in reality, it’s much more. It’s exactly because of this simplicity that you can utilize the power. Although you will spend 30 minutes customizing everything, as mentioned earlier, it pays off heavily on longer runs.

We hope we made your app picking a bit easier and that one week after reading this, you’ll find more time to spend with your friends and family. Good luck!

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