Want to increase productivity at your workplace but have no clue? Why not use Productivity Tools for Small Business that can help you to improve your work.
Running a small business is not that easy than it may look from the surface. There are certain problems that are common to all businesses whether it’s a small one or full-scale organization.
Especially, when you run a small business, you have to deal with your own unique set of challenges. And ignoring any of them can cause a great hindrance to your business growth.
With limited resources and funds, your primary focus should on increasing your efficiency in the business.
For this, you have to look for ways to improve your productivity so that you are reaching your business goals faster.
Well, you certainly cannot add more working hours in the day as that would make the employees run away.
So, the best approach here would be to equip yourself with all the necessary tools that can help you in increasing the overall productivity of your team.
Now, there are several tools available online both paid and free that can help you enhance the productivity in your office.
Also, if you are self-employed and need immediate funds to buy these tools, then you can go for any short term funding like quick loans or even doorstep loans for the trial whether they exceed up to their reputation.
But, the main question is that when there are so many options available, it can get confusing which one actually to use.
How to know that the tools that you are about to use will be right for you and help you to accomplish your business goals?
Understanding your team first
Before you even rush into downloading the tools to improve your productivity, it is important to understand your team first and see their style of working and how they approach any assignment.
After that, assess the entire process of your workplace and identify the potential bottlenecks. It is important for you to understand the fact that no business is the same and their way of approach is also different.
So, there is no one single solution that can enhance the productivity of every business.
Therefore, understanding precisely the functionality of your office will help you in choosing the best tools for your productivity.
Now, to help you in that, we have prepared a list of top productivity tools as per the category of your work type and environment.
All the tools mentioned in this blog can help you to focus on various aspects like collaboration, team-management, better and secure mode of communication, time-tracking and many others.
Now, let us see them one by one.
Tools for better and secure communication
Slack is undoubtedly one of the most popular tools for communication available in the market.
It’s a simple and intuitive messaging tool that is used by businesses of all sizes and ventures. This tool is ideal for people who work remotely and need a great source to stay connected with their team who is at some other place.
Slack is packed with multi-features including real-time chat option, cross-functional communication, instant notification and many others that make it a perfect tool for team communication
One great feature of Slack is that the user can integrate the app with business-related tools like CRM and other project management tools that can help you enormously.
You can pull all the data from your business tools and put into the Slack to keep your other team member informed about any latest updated related to work.
Apart from that, it has hidden capabilities like the advanced message search, basic commands, and also there is a Slackbot feature that is actually a personal virtual assistant developed to help the users know about the app in a better way.
Chanty is another popular collaboration tool which is highly cost-effective and is considered as a great alternative for Slack due to its high-end features.
This tool might have lesser integration facility but it has more storage option even on free plans which make it easy for the team members to keep their vast data on a single platform.
So, if you are a small business and looking for a robust yet cost-effective platform to make the communication in the team simple and organized, then Chanty might be just the right tool for you.
The tool has a specific feature known as Teambook where everything that happens in the chat with other team members stays in the single platform that stores all the conversations, pinned messages, and all other content that you share.
One great thing about Chanty is that you can share all types of content such as YouTube, Coub, GIF and social media and others in a single platform.
Podio is a highly customized communication tool that is developed for the better collaboration of team regardless of the sizes and industries.
It is packed with numerous collaboration features including Podio Apps (a set of tools that can be used for better team working) Workspaces, filing, tasks, communication online meeting setups, calendaring and integration options.
One special feature that makes Podio one of its own kinds is that it is highly flexible and the user can customize the tool as per the data fields, workspaces, projects, dashboards.
Apart from that, it also allows the team members to collaborate with external members, freelancers, and even their clients.
This way, you will get a clear idea of the activities and actions being performed by the team and others.
Further, you can also use the Podio app market to select the compatible tools that can help you enhance the productivity of your workspace.
You will find all kinds of apps in the market as per your specific need such as for meetings, invoices, tasks, handling client documents, and many others.
Top apps for project management
Trello- a simple yet flexible tool that is based on the Japanese business system Kanban, is considered highly effective for project management.
This visual and strong intuitive tool helps the users in various business-related tasks such as organising, monitoring, and others.
In Trello, you get many benefits even in the free version where you can label your projects into different category such as “Done”, “Not Done”, “Doing”.
Therefore, this will help you immensely in knowing the current status of any particular work or assignment.
Trello has the feature of power-ups pull in information from various other tools that make it easy for the users to collaborate and organize their work in an efficient manner.
The best thing about Trello is that it is completely cost-free that offer unlimited boards and membership.
The powerups feature of Trello is totally remarkable that provide power to this tool which allows the user to merge the features of other apps and use it on a single platform that can be very helpful in getting numerous data.
Another popular tool for project management that is widely used in the market is Basecamp that comes with a set of amazing features that can help you in enhancing the productivity of your work.
It can be used to effectively manage all the project assignments with the help of its multi-functional features.
One of the main reasons why basecamp is highly popular among users is due to its simplicity and ease of use.
Other than that, this amazing tool can make the project management tasks easier because of catering an ultimate platform for client communication under one place.
Now an important tip- if you are using Basecamp to handle your internal and client project management, then ensure that you guide your team as well as clients with the entire process and workflow system that you have set up in the Basecamp.
Now, this will help in ensuring that you never miss any deadline of the task assigned to you.
Apps to take note and add-on list
If you need a tool to take notes, prepare to-do list, organising your task for your workplace, then Evernote might just be the perfect tool for you.
Since its launch in the year 2007, this app has earned worldwide popularity and is being extensively used by corporates all over the world.
Today, over more than 200 million users have been using Evernote for the note-taking and other tasks.
You just can’t always use pen and paper to write any of your important to do tasks or make any notes, so using this tool allows you to put your thoughts anywhere around the world and in a better and more secure way as Evernote offers a cloud storage facility as well.
A great feature of Evernote is that it allows the users to put their handwritten notes on the app just by scanning them.
Thus, helping the users to keep all their notes under one secure place, be it handwritten notes or any emails or messages exported to the app.
Todoist is a simple yet robust to-do list tool that can be used by any business.
This powerful tool can help you to include new items, review your lists and set reminders to notify you about the task to be completed and all that too just from a centralized single dashboard which is simple and easy to operate.
The great thing about Todoist is that it is also available for mobile platforms such as Android and iOS.
You can prepare a list of the tasks that you need to do and also set the priorities which tasks you need to perform earlier and then mark it done after you have completed the task.
A great feature of Todoist is that it caters multiple filter options which make it easy for the users to prioritize their tasks.
Also, the activity log feature of the Todoist app allows you to check the activity done by you and your other team members.
You can also set deadlines for the tasks that you have to complete and you can also track the progress of your work with the help of project calendar feed.
Tools for social media campaigns
Social media caters a massive platform for all businesses to reach the audience and promote their brand.
Now, if you are using social media then you know how tiresome and time consuming can be to implement various social media strategies including interacting with the customers, posting regular content relevant to your business, seeing the trend on the social media world, and many others.
Now, this is where a tool like Buffer can help you as it allows the users to schedule all their social media campaigns in advance that will be automatically posted during their absence on all the social media channels chosen by the users themselves.
The user-friendly interface makes it easy for anyone to use Buffer precisely without facing any kind of inconvenience.
Also, users can share any particular content across various social media websites like Facebook, Twitter, Pinterest, Instagram and many others from a single dashboard thus saving a lot of time.
Also Check: Top 12 SEO tools for your business
Another popular social media tool is Hootsuite that is quite similar to Buffer. It allows the users to perform multiple tasks simultaneously like managing your social media accounts, engage with the audience, run your campaigns and even track your result when needed.
The free plan allow the user to handle max three social media accounts at once and to handle more accounts, you have to switch to the paid version.
Also, if you have been running a paid social media campaign, then you can directly use Hootsuite to implement it on all social media campaigns.
Wrapping up, so these were all the various tools that you can use to enhance productivity at your workplace.
You can go with multiple productivity tools that you find useful and that can play a great role in improving productivity.
Well, all these tools can cost you a good amount of money ( around £500-£600 per month) Now, if you have just started your business and don’t have enough funds, then you can approach a direct lender who can provide you with instant funds.